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Accounts Payable (AP) Specialist

June 1, 2026

The Accounts Payable (AP) Specialist supports the Corporate Finance team by processing high-volume
vendor invoices, ensuring accurate data entry, and assisting with weekly and monthly accounts
payable cycles. This role works closely with the Accounts Payable Manager to maintain organized and
accurate supplier records, resolve discrepancies, and ensure timely and accurate invoice processing.

Essential Functions:
● Enter vendor invoices into accounting software with proper account and profit center coding
● Match invoices with purchase orders, receipts, or management approvals
● Verify invoice accuracy, approvals, and supporting documentation
● Electronically file all AP documents in designated digital storage systems
● Assist with weekly vendor payment processing
● Support monthly AP close processes
● Communicate with suppliers and internal personnel to resolve mismatches and discrepancies
● Maintain organized and accurate AP records
● Assist with reconciliation of vendor statements
● Support processing of credits and returns
● Review open purchase orders and assist with follow-up as directed
● Direct invoices to the appropriate business unit
● Assist with recurring vendor payments as assigned
● Support general accounting and administrative tasks as needed

Competencies Required:
● Strong attention to detail and accuracy
● Excellent organizational skills
● Ability to manage fluctuating workload
● Strong data entry skills
● Effective verbal and written communication skills
● Time management and ability to meet deadlines
● Problem-solving and critical thinking
● Ability to work in a high-volume environment
● Confidentiality and professionalism
● Customer-focused mindset (internal and external vendors)
● Ability to build rapport and work collaboratively

Education/Knowledge/Skills Requirements (minimal):
● Prior Accounts Payable, accounting, or bookkeeping experience
OR
● Currently enrolled in a Bachelor’s program in Accounting, Finance, or related field
● Basic understanding of accounting principles
● Ability to learn and work within ERP/accounting systems
● Proficiency in MS Outlook, Word, and Excel
● Strong data entry accuracy
● Ability to work primarily in-office
● Availability and flexibility based on seasonal workload demands

Work Environment:
Fast-paced office environment. Primarily in-office with limited remote flexibility as approved.

Physical Demands:
Sit for extended period of time
Long hours of computer usage
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of
activities, duties or responsibilities that are required of the employee for this job. Duties,
responsibilities and activities may change at any time with or without notice.

Pay: $45,000.00 - $55,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...