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Accounts Payable Coordinator

June 6, 2026

Job Title: Accounts Payable Coordinator Job DescriptionThe Accounts Payable Coordinator is responsible for performing end-to-end accounts payable activities, including receiving, processing, verifying, and reconciling invoices and payments. This role controls expenses by ensuring accurate three-way matching, timely invoice processing, and effective vendor communication, while supporting the broader Finance function through month-end close activities, audits, and corporate initiatives.Responsibilities<ul><li>Manage all incoming invoices and perform full three-way matching between purchase orders, invoices, and receiving documents to ensure accuracy and compliance.</li><li>Process a high volume of invoices, typically 100 or more per day, in a timely and efficient manner.</li><li>Investigate and resolve invoice discrepancies by collaborating with internal stakeholders and external suppliers.</li><li>Reconcile vendor statements regularly and ensure vendor accounts remain accurate and up to date.</li><li>Monitor and manage the Accounts Payable email inbox, responding to supplier inquiries promptly and professionally.</li><li>Support the Finance team with month-end close activities, including preparing and providing accounts payable information as needed.</li><li>Participate in Finance-related audits by providing requested documentation, explanations, and support to auditors.</li><li>Process corporate card expense reports within required timelines, verifying appropriate approvals and coding.</li><li>Contribute to company projects and corporate initiatives related to process improvement and Finance operations.</li><li>Actively participate in continuous improvement activities and problem-solving efforts to enhance accounts payable processes.</li><li>Assist in the training, mentoring, and assessment of other team members to support team development and knowledge sharing.</li><li>Exercise sound judgement and autonomy in daily work while following established guidelines and direction.</li><li>Comply with Health, Safety, and Environmental policies and procedures, and promptly report any accidents, incidents, or near misses.</li><li>Act in a safe and responsible manner at all times in the workplace.</li><li>Perform additional accounts payable and Finance-related duties as assigned.</li></ul>Essential Skills<ul><li>At least 3 years of hands-on accounts payable experience.</li><li>Proven ability to process 100 or more invoices per day accurately and efficiently.</li><li>Strong experience with three-way matching of purchase orders, invoices, and receiving documents.</li><li>Demonstrated capability in invoice processing and discrepancy resolution.</li><li>Experience in vendor reconciliation and maintaining accurate vendor accounts.</li><li>Ability to manage an Accounts Payable inbox and respond to supplier inquiries in a timely, professional manner.</li><li>Experience supporting month-end close activities within a Finance team.</li><li>Ability to support Finance-related audits by organizing and providing required documentation.</li><li>Strong attention to detail, accuracy, and organizational skills in a high-volume environment.</li><li>Demonstrated ownership of personal learning and development with a continuous improvement mindset.</li><li>Ability to participate effectively in problem-solving and process improvement initiatives.</li><li>Capability to exercise autonomy and sound judgement within established guidelines.</li><li>Commitment to following Health, Safety, and Environmental policies and acting safely at all times.</li></ul>Additional Skills & Qualifications<ul><li>Experience with SAP for accounts payable or general Finance processes.</li><li>Experience with Concur or similar expense management systems.</li><li>Proficiency with Microsoft Excel for tracking, reconciling, and analyzing payables data.</li><li>Degree in Accounting, Finance, or a related field is preferred.</li><li>Experience assisting in training, mentoring, and supporting other team members.</li><li>Strong communication and collaboration skills for working with internal teams and external suppliers.</li><li>Proactive approach to continuous improvement for both personal development and business processes.</li></ul>Work EnvironmentThis is an in-office role, working Monday through Friday from 8:00 AM to 5:00 PM. The position operates in a professional office setting within the Finance department, using standard business technologies and tools such as email, ERP systems, expense management platforms, and spreadsheet software. The work involves high-volume invoice processing and frequent interaction with internal teams and external vendors in a structured, deadline-driven environment.Job Type & LocationThis is a Contract to Hire position based out of Indianapolis, IN.Pay and BenefitsThe pay range for this position is $25.48 - $31.00/hr.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)Workplace TypeThis is a fully onsite position in Indianapolis,IN.Application DeadlineThis position is anticipated to close on Jun 14, 2026. <h4>About Aston Carter</h4> Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email <a href="mailto:%20astoncarteraccommodation@astoncarter.com">astoncarteraccommodation@astoncarter.com</a> for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...