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Accounts Payable Specialist
About the position
The Accounts Payable Specialist serves as a primary support for all aspects of accounts payable duties. This position will be responsible for processing accounts payable invoices for goods and services necessary for the operations of multiple entities. This position requires someone who thrives in a challenging, fast-paced environment and can input 150-250 invoices weekly. The Accounts Payable Specialist works independently as needed and general accounting knowledge is a must.
Responsibilities
- Assist in the review and audit of invoices for appropriate documentation and approval
- Code and input invoices into correct GL accounts and departments for multiple entities
- Process weekly check runs and obtain approvals for all accounts payable checks to ensure timely delivery
- Adhere to and enforce accounting rules and guidelines
- Prepare and input monthly journal entries, i.e., accrual, prepaid expense, amortization for multiple entities
- Assist with certain travel & entertainment expense report transaction processing
- Reconcile Balance Sheet accounts (AP system, Prepaid, Clearing) for multiple entities
- Research department questions and vendor statements; follow up with any discrepancies
- Maintain all accounts payable reports, spreadsheets, and files
- Assist with preparing, reconciling 1099s
- Assist in yearly audits
- Perform other duties as assigned
Requirements
- Minimum of 3 years of hands-on accounts payable experience
- Proficient in Microsoft Word, Excel, Outlook
- Experience in General Ledger account reconciliation
- Excellent communication skills, both written and oral
- Excellent time management and organization skills
- Knowledge, Skills and Experience
- Education - Associates Degree
- Experience Required – 3+ Years
Nice-to-haves
- Associates Degree or Bachelor’s Degree preferred, but not required
