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Administrative Assistant

June 3, 2026

DescriptionJoin Our Team! A flexible schedule, paid weekly, working in the community, making a difference, being surrounded by a great team, and maintaining work/life balance: This is what you can expect working at employU!Our team works within the disability community to empower our customers with the knowledge, connections, and the confidence required to achieve independence by establishing a sustainable career. Because we are always expanding, there is always an opportunity for growth for those looking for career advancement.Full-time employees are offered:<ul><li>Health Insurance</li><li>Health Savings Account</li><li>Dental Insurance</li><li>Vision Insurance</li><li>Life Insurance</li><li>Employee Assistance Program (EAP)</li><li>401(k) Plan</li><li>Paid Time Off</li><li>Paid Holidays</li><li>Bonus Potential (eligible positions)</li><li>Flexible work schedule for exceptional work/life balance</li><li>Pet Insurance</li></ul>Part-time employees may be offered:<ul><li>Dental Insurance</li><li>Vision Insurance</li><li>401(k) Plan</li><li>Paid Time Off</li><li>Paid Holidays</li><li>Employee Assistance Program (EAP)</li><li>Flexible work schedule for exceptional work/life balance</li><li>Pet Insurance</li></ul>Want to get a glimpse into the employU atmosphere? Watch this video https://youtu.be/K6Hf9jusJlARequirementsThis is a remote position paying $16.00 an hour. POSITION SUMMARY The Administrative Assistant completes general administrative tasks related to the Relationship Management and Marketing departments. ESSENTIAL FUNCTIONS Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Essential Functions Statement(s) <ol><li>Answers, screens and routes inbound phone calls to the appropriate department and/or staff members. </li><li>Attends to calls from prospective clients, businesses, and vendors to answer general questions about services employU provides. </li><li>Promptly addresses voicemails left on the main line; takes and e-mails messages to staff members. </li><li>Utilizes employU’s CRM and the Relationship Management team CRM (HubSpot) to update files when speaking to clients or partners. </li><li>Sets up vendor meetings and communicates with Vocational Rehabilitation (VR) to schedule the meetings. </li><li>Prepares for vendor meetings by updating PowerPoint presentations, flyers, and rosters; manages the inventory of flyers provided to each VR office. </li><li>Participates in the Relationship Management team meetings and supports team initiatives through various assigned tasks. </li><li>Assists the team with special projects and partnerships as directed, including, but not limited to, accurately processing CRM records, faxing VR applications to the appropriate offices, communicating with and coordinating specific activities for individuals in special programming, pulling reports, and auditing records. </li><li>Cross-trained in other roles in order to fill in for team members as needed. </li><li>Completes other related tasks as directed. </li></ol>POSITION QUALIFICATIONS Competency Statement(s) <ul><li>Job Knowledge </li><li>Initiative </li><li>Communication </li><li>Customer Service Skills </li><li>Organizational Skills </li><li>Detail Oriented </li><li>Accuracy </li><li>Time Management </li></ul>SKILLS & ABILITIES Education: High School Diploma or equivalent required. Experience: Minimum of one year of administrative experience, including phone experience. Customer service experience preferred. Computer Skills: Proficient with Microsoft Suite, Adobe and web-based database systems; CRM experience preferred. Other Requirements: <ul><li>Ability to follow accurate directions. </li><li>Must have reliable transportation, a valid driver’s license, auto registration, state minimum auto insurance coverage of $10,000 property damage liability/$10,000 personal injury liability. </li></ul>Supervision: No supervisory responsibilities. Travel: No travel required. PHYSICAL DEMANDS AND WORKING ENVIRONMENT These conditions are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Office setting. Physical: Standing, walking, and prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 10 pounds as needed. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents. Hearing: Hear in the normal audio range with or without correction.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...