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Administrative Assistant II

June 1, 2026

<div>Working at AbbottAt Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:<ul><li>Career development with an international company where you can grow the career of which you dream.</li><li>Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.</li><li>An excellent retirement savings plan with high employer contribution</li><li>Tuition reimbursement, the <a href="https://www.abbott.com/corpnewsroom/strategy-and-strength/tackling-student-debt-for-our-employees.html" target="_blank">Freedom 2 Save</a> student debt program and <a href="https://www.abbott.com/corpnewsroom/strategy-and-strength/college-degree-for-free-its-possible-with-freeu.html" target="_blank">FreeU</a> education benefit - an affordable and convenient path to getting a bachelor’s degree.</li><li>A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.</li><li>A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.</li></ul>The Opportunity The Administrative Assistant position is an onsite role, and will be based in Austin, TX. This role will complete special assignments and projects as required to enable efficient departmental operations. This individual will interact with key internal and external stakeholders so a high level of professionalism is required. This position supports a Divisional Vice President in our Cardiac Rhythm Management division. As a global leader in Cardiac Rhythm Technologies, we focus on innovative technologies that can improve the way doctors treat people with heart arrhythmias, or irregular heartbeats.What You’ll Work On<ul><li>Responsibilities include all administrative functions of the department: Answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and BlackBerry setups, acting as a liaison for remote access issues.</li><li>May include some support for tracking budget expenditures.</li><li>Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.</li><li>Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).</li><li>Orders business cards and stationery.</li><li>Uses basic to intermediate software skills to perform work as assigned.</li><li>Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable). Coordinates new employee office set-ups and onboarding.</li><li>May train/coordinate work for new administrative assistants.</li><li>Frequently interacts with high-level executives.</li><li>Basic to intermediate knowledge and understanding of business processes and requirements.</li><li>Frequently handles confidential or business-sensitive information.</li><li>Maintains and may manage calendars, including meeting and travel scheduling and domestic and international travel arrangements.</li><li>Proactively identifies and resolves scheduling conflicts.</li><li>May be the primary point of contact for manager’s schedule.</li></ul>Required Qualifications<ul><li>High School Diploma / GED</li><li>An equivalent combination of education and work experience. Some college preferred.</li><li>Minimum 3 years of previous admin experience or equivalent.</li><li>Basic to intermediate knowledge of Microsoft Office Suite, Adobe Acrobat, Visio, and Lotus Notes or Outlook.</li></ul><a href="https://www.jobs.abbott/us/en" target="_blank">Apply Now</a>Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: <a href="http://www.abbottbenefits.com/pages/candidate.aspx" target="_blank">www.abbottbenefits.com</a>Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.Connect with us at <a href="http://www.abbott.com/" target="_blank">www.abbott.com</a>, on Facebook at <a href="http://www.facebook.com/Abbott" target="_blank">www.facebook.com/Abbott</a> and on Twitter @AbbottNews and @AbbottGlobal.</div> The base pay for this position is $22.45 – $44.85 per hour. In specific locations, the pay range may vary from the range posted.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...