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Administrative Coordinator (Nonprofit)

May 19, 2026

The Choice is managing an immediate temporary-to-hire Administrative Coordinator opportunity with our client, a national conservation nonprofit.

In office requirements: 8 days a month:

Salary: $60,000-$68,000

The position will support and report to the Chief Finance Officer and is an exciting, new role in the organization.

Qualifications:

Completed Bachelor’s degree or equivalent combination of education and relevant experience.
At least 2+ years of experience providing administrative or executive support, including complex calendar management and meeting coordination. Previous experience supporting a finance department would be a very large plus.
Experience supporting finance operations, such as expense reimbursements, credit card reconciliations, invoice/payment processing, purchase authorizations, and related documentation would be helpful.
Experience supporting budget cycles (annual planning, reforecasts, and budget tracking), including compiling inputs and maintaining budget files.
Project management experience preferred, including coordinating timelines, tracking action items, and supporting cross-functional stakeholders.
Proficiency with Microsoft Office (Excel, Word, PowerPoint) and Outlook (calendar/contacts as a delegate); experience with SharePoint and Concur (or similar expense system) preferred.

Job Duties will include:

Manage the CFO’s calendar, including scheduling meetings, coordinating logistics (rooms, conference links), sending confirmations, and proactively resolving conflicts.
Prepare the CFO for meetings by assembling and delivering required materials (agendas, briefings, leave‑behinds) for in‑office, remote, and travel contexts.
Coordinate and manage complex travel arrangements for the CFO, including dynamic itineraries, flights, ground transportation, and lodging.
Serve as a communications liaison for the CFO, supporting smooth coordination and information flow between Finance/IT and other departments; keep the CFO informed of upcoming commitments and follow up as appropriate.
Coordinate the intake, review routing, approval, and signature process for documents submitted to the CFO; communicate status updates to staff.
Complete administrative transactions for the CFO, including timesheets, expense reimbursements, and related documentation.
Process incoming and outgoing mail for the Finance department and provide general administrative support as needed.
Support the Finance department with special projects and meeting coordination, including logistics and follow‑up actions.
Maintain Finance department tracking tools (project tracker and KPI tracker) and ensure information is current and accurate.
Process expense and invoice activities, including credit card reconciliations and CFO expense reimbursements (Concur); check requests, purchase authorizations, and PCARD requests; contract processing for the Finance department; and invoice and payment processing.
Support budgeting activities for the Finance department by compiling and organizing budget inputs, tracking updates, and preparing materials for budget reviews.

This organization has a Covid-19 vaccination requirement. Candidates must be fully vaccinated for Covid.

LS123

Pay: $60,000.00 - $68,000.00 per year

Application Question(s):

This position will start on a temporary basis, but the intent is for a temporary-to-hire scenario if it is a good fit. Are you open to this hiring scenario?

When are you available to start a position?
Do you have any previous experience with Concur?

Work Location: Hybrid remote in Washington, DC 20006

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...