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Coordinator, Chemical Products and Technology
Position Summary
The position is responsible for supporting designated staff with administrative, financial management and planning services provided to groups within the Chemical Products and Technology (CPT) division. This includes handling meeting logistics, tracking budgets, managing contracts and payments, conducting research, responding to inquiries, preparing documents, and maintaining electronic and paper-based files. This position also directly supports select CPT groups and overall CPT operations, including management of assigned task groups, projects, websites, systems, and operations. The position reports directly to the Senior Director, Chemical Products and Technology.
Major Duties and Responsibilities
- Tracks budget for assigned groups, including, expense reports and invoices.
- Supports management and oversight of budget and accounting, including ensuring money is committed and disbursed in accordance with approved budget, generating and monitoring contracts, processing of check requisitions/invoices, monitoring budget and accounting statements, coordinating membership dues, maintaining contract files, tracking subscriptions and membership, and serving as liaison to the Finance and Accounting division.
- Composes and drafts various correspondence and materials (e.g., letters, memorandum, reports, issue papers, newsletter, benefits materials and messages) for review by designated CPT staff.
- Coordinates and schedules meeting and conference calls for assigned CPT groups, including preparing and transmitting correspondence, agendas, meeting records, conference call records, and briefing materials for all group meetings for designated CPT staff.
- Manages specific task groups as assigned by group managers, including facilitating and leading task group meetings and conference calls.
- Manages group projects, including but not limited to assigned research projects, regulatory/legislative tracking, website update/revamp, media monitoring, marketing materials, and webinars.
- Participates in key external events (e.g., government hearings, agency meetings, workshops/conferences and industry/trade association meetings) and represent groups, as needed.
- Establishes and maintains systems for managing electronic and paper-based documents for assigned CPT groups.
- Maintains membership and contact lists for assigned CPT groups.
- Prepares clearance packages for contracts, contract amendment execution, comments and other policy related documents.
- Ensures compliance with American Chemistry Council (ACC) standard operating procedures, including managing office procedures, administrative procedures and office work-flow.
- Provides additional administrative support, as needed, for designated staff, including coordinating travel arrangements, completing expense reports, scheduling air/ground transportation and accommodations, as well as coordinating meetings and communications.
- Participates in relevant internal ACC work groups and teams.
- Performs other duties as assigned.
Qualifications/Requirements
Required
- Associate’s degree.
- Two years general office experience.
- Demonstrated accounting and budget experience.
- Strong written and oral communication skills.
- Ability to manage and prioritize multiple projects and tasks, work independently and exercise sound judgment in evaluating such situations and issues.
- Ability to handle sensitive and confidential information.
- Ability to build consensus.
- Working knowledge of Microsoft Office including Outlook, Word, Excel, PowerPoint and Access.
- Working knowledge of SharePoint and other extranet platforms.
- Experience designing and managing webinars.
Preferred
- Bachelor’s degree.
- Trade association and/or public policy experience.
- Demonstrated knowledge of chemical or related industry.
ACC Benefits
ACC offers medical, dental, vision as well as a 401(k) matching contribution up to 6% of eligible compensation and an automatic 6% contribution of eligible compensation to the Profit-Sharing Plan, both vested immediately at 100%. Staff enjoys a hybrid work schedule and is eligible for performance-based merit increases and discretionary bonus programs as well as access to a no cost onsite fitness center.
