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Executive Assistant

May 26, 2026

<h2>About ElevenLabs</h2>ElevenLabs is an AI research and product company transforming how we interact with technology.We launched in January 2023 with the first human-like AI voice model. Today, we serve millions of users and thousands of businesses - from fast-growing startups to large enterprises like Deutsche Telekom and Meta. Our investors are some of the world's most prominent, including Andreessen Horowitz, ICONIQ Growth and Sequoia. We've raised $781M in funding and our last valuation was $11B - multiples of 11, always. We have expanded from voice into three main platforms:<ul style="min-height:1.5em"><li>ElevenAgents enables businesses to deliver seamless and intelligent customer experiences, with the integrations, testing, monitoring, and reliability necessary to deploy voice and chat agents at scale.</li><li>ElevenCreative empowers creators and marketers to generate and edit speech, music, image, and video across 70+ languages.</li><li>ElevenAPI gives developers access to our leading AI audio foundational models.</li></ul>Everything we do is the result of the creativity and commitment of our team - builders doing the best work of their lives. We are researchers, engineers, and operators. IOI medalists and ex-founders. If you want to work hard and create lasting positive impact, we want to hear from you.<h2>How we work</h2><ul style="min-height:1.5em"><li>High-velocity: Rapid experimentation, lean autonomous teams, and minimal bureaucracy.</li><li>Impact not job titles: We don’t have job titles. Instead, it’s about the impact you have. No task is above or beneath you.</li><li>AI first: We use AI to move faster with higher-quality results. We do this across the whole company—from engineering to growth to operations.</li><li>Excellence everywhere: Everything we do should match the quality of our AI models.</li><li>Global team: We prioritize your talent, not your location.</li></ul><h2>What we offer</h2><ul style="min-height:1.5em"><li>Innovative culture: You’ll be part of a generational opportunity to define the trajectory of AI, surrounded by a team pushing the boundaries of what’s possible.</li><li>Growth paths: Joining ElevenLabs means joining a dynamic team with countless opportunities to drive impact - beyond your immediate role and responsibilities.</li><li>Learning & development: ElevenLabs proactively supports professional development through an annual discretionary stipend.</li><li>Social travel: We also provide an annual discretionary stipend to meet up with colleagues each year, however you choose.</li><li>Annual company offsite: Each year, we bring the entire team together in a new location - past offsites have included Croatia and Italy.</li><li>Co-working: If you’re not located near one of our main hubs, we offer a monthly co-working stipend.</li></ul><h3>About the role</h3>ElevenLabs moves fast - and behind every high-performing leader is someone who makes sure nothing slips. This is a high-trust, hands-on role for someone who thrives in dynamic environments, holds themselves to a high standard, and takes genuine pride in making their lead's life easier - down to the small, considered details that others overlook.You'll be the operational backbone for senior leadership - managing calendars, coordinating across time zones, handling logistics, and owning the day-to-day administrative tasks that let leadership focus on what matters most.In this role, you will:<ul style="min-height:1.5em"><li>Manage complex, fast-moving calendars and provide scheduling and coordination support across multiple time zones and geographies</li><li>Handle sensitive and confidential matters with discretion, acting as a trusted partner in both professional and operational contexts</li><li>Coordinate seamlessly with internal stakeholders across teams, as well as external partners and senior leaders</li><li>Work closely with other EAs across the organisation to align schedules, share context, and keep cross-functional coordination running smoothly</li><li>Anticipate needs before they arise: managing follow-ups, flagging conflicts, and keeping the right people aligned</li><li>Build structure, processes, and systems that scale with a fast-growing AI company</li><li>Identify opportunities to automate and streamline repetitive work, using AI tools and productivity tooling to improve quality and speed</li></ul><div style="min-height:1.2em;margin-top:0;margin-bottom:0"> </div><h3>Requirements</h3><ul style="min-height:1.5em"><li>Proven experience supporting senior leaders and their broader teams in a fast-moving environment, including coordinating with other EAs across the organisation</li><li>Strong organisational skills with the ability to manage competing priorities, shifting timelines, and multiple stakeholders</li><li>Exceptional written and verbal communication skills, with the ability to communicate effectively with a wide range of stakeholders, from senior executives and partners to vendors and office guests</li><li>High emotional intelligence and discretion - trusted with sensitive information</li><li>Comfortable supporting not just an individual but a wider team at times - able to flex between high-priority senior leadership support and broader operational needs as the situation demands</li><li>Personable and easy to work with - someone who builds genuine relationships across the organisation and is trusted by the people around them</li><li>A natural reflex to reach for tooling and automation; fluency with AI tools such as Claude or ChatGPT and quick to adopt new systems</li><li>High personal standards - the kind of person who cares about the quality of their output and holds the bar</li><li>A valid passport and willingness to travel globally ~40% of the time</li></ul><h2>Location</h2>This role is remote and can be executed globally. If you prefer, you can work from our offices in Bangalore, Dublin, London, New York, San Francisco, Tokyo, and Warsaw.#LI-Remote

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...