Executive Assistant (Part-Time, 10 hours/week)

<p>This is a remote position.</p><h2 class="ql-heading ql-show-draggable-anchor"><b>About the role</b><br></h2> <div class="ql-block"> We are looking for a <b>part-time Executive Assistant</b> to support the founder with <b>standard personal and executive tasks</b>.<br> </div> <div class="ql-block"> This role is focused on reliability, accuracy, and clear communication.<br> </div> <div class="ql-block"> Your goal is to handle routine tasks efficiently so the founder can stay focused on strategy and growth.<br> </div><p style="margin-bottom:1em"><br></p><h2 class="ql-heading ql-show-draggable-anchor"><b>Key Responsibilities</b><br></h2><h3 class="ql-heading"><b>1. Calendar & Scheduling</b><br></h3> <ul> <li>Schedule meetings and calls<br></li> <li>Coordinate time zones<br></li> <li>Manage calendar conflicts and changes<br></li> <li>Send confirmations and reminders<br></li> </ul><h3 class="ql-heading"><b>2. Personal & Routine Tasks</b><br></h3> <ul> <li>Book appointments and services<br></li> <li>Make reservations when needed<br></li> <li>Handle simple online purchases and subscriptions<br></li> <li>Track important dates and deadlines<br></li> </ul><h3 class="ql-heading"><b>3. Travel & Logistics (Occasionally)</b><br></h3> <ul> <li>Assist with travel planning<br></li> <li>Book flights, accommodation, and transfers<br></li> <li>Collect and summarize travel options<br></li> </ul><h3 class="ql-heading"><b>4. Research & Task Support</b><br></h3> <ul> <li>Find information or service providers based on clear instructions<br></li> <li>Compare options and provide short summaries<br></li> <li>Communicate with external providers if required<br></li> </ul><h2>Requirements </h2> <div> <ul> <li><b>Strong English skills</b> (written and spoken)<br></li> <li><b>Confident use of ChatGPT</b> or similar AI tools for research, drafting, and task execution<br></li> <li>Excellent attention to detail<br></li> <li>High level of reliability and confidentiality<br></li> <li>Ability to follow instructions and checklists precisely<br></li> <li>Clear and concise written communication<br></li> <li>Ability to work independently in a remote environment<br></li> </ul> <h3 style="text-align:left"><b>Working Format</b></h3> <ul> <li class="align-left" style="text-align:left">Approximately <b>10 hours per week</b><br></li> <li>Flexible schedule<br></li> <li>Mostly asynchronous work with occasional syncs<br></li> </ul> <h3><b>What Success Looks Like</b></h3> <ul> <li>Tasks are completed accurately and on time<br></li> <li>Minimal back-and-forth and clarifications<br></li> <li>Calendar and routine logistics are always under control<br></li> <li>Founder does not need to follow up<br></li> </ul> <p style="margin-bottom:1em"> <br></p> <h3><b>Nice to Have</b></h3> <ul> <li>Previous experience as an Executive Assistant or Personal Assistant<br></li> <li>Experience supporting founders or senior executives<br></li> <li>Experience working remotely<br></li> </ul> <div class="ql-blockquote-container"> <blockquote class="ql-quote"> This role is ideal for someone who enjoys structured support work and values reliability over variety.<br> </blockquote> <blockquote class="ql-quote"> It is not a growth or management role.<br> </blockquote> </div> <div> <br> </div> </div> <div> <br> </div><br>

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

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Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

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Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

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Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...