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Executive Assistant & Social Media Virtual Assistant

June 3, 2026

This is a remote position. Virtual Rockstar is hiring a full-time Executive Assistant & Social Media Virtual Assistant on behalf of a growing outpatient physical therapy practice. This role is primarily an executive assistant role — taking ownership of recurring administrative tasks, reporting, HR support, and staff accountability functions that are currently consuming leadership's time. As a secondary function, this VA will manage the practice's social media presence, create content, and support website management to help grow the brand online. This is an excellent opportunity for a highly organized, proactive VA who thrives on owning tasks end-to-end and wants to make a real impact helping a mission-driven healthcare practice run more efficiently while also growing its visibility. About Our Client Our client is Alliance Physical Therapy, a community-based, patient-focused outpatient private practice committed to serving patients with excellence and compassion. They believe that creating meaningful relationships with patients is what truly sets them apart — building a culture of trust where everyone can succeed. Their culture is built on the values of: <ul> <li>Excellence </li> <li>Compassion </li> <li>Meaningful Relationships </li> <li>Trust </li> <li>Accountability </li> </ul> Key Responsibilities Executive & Administrative Support — Primary Focus <ul> <li>Manage and coordinate leadership calendars and scheduling </li> <li>Generate and organize KPI reports and data assessments using Google Sheets/Excel </li> <li>Handle research, information gathering, and vendor management tasks </li> <li>Track and manage staff PTO, compliance training, and continuing education requirements </li> <li>Monitor plan of care compliance and flag items requiring follow-up </li> <li>Hold staff accountable for completing reports and administrative responsibilities on time </li> <li>Create and maintain Standard Operating Procedures (SOPs) and training tools </li> <li>Support task and project coordination across the leadership team </li> <li>Set reminders and manage online purchases or recurring administrative needs </li> <li>Assist with job postings on Indeed and LinkedIn, review incoming applicants, and conduct basic phone screening before passing qualified candidates to leadership </li> <li>Support basic onboarding processes for new hires </li> <li>Prepare documents and support time management for the two business owners </li> </ul> Social Media & Marketing — Secondary Function <ul> <li>Create, plan, and schedule content across social media platforms (LinkedIn and others currently in use) </li> <li>Manage and grow the practice's social media presence with consistent, engaging posts </li> <li>Respond to comments, messages, and inquiries across social platforms </li> <li>Hold staff accountable for contributing content and meeting social media expectations </li> <li>Manage website updates and general website maintenance </li> <li>Support basic SEO awareness and help build on existing SEO efforts already in place </li> <li>Track social media performance and provide analytics reports to leadership </li> <li>Create content using Canva or similar design tools </li> </ul> Tools & Systems <ul> <li>Google Workspace (Gmail, Docs, Sheets, Drive) </li> <li>Prompt (EHR) </li> <li>Weave (Communications) </li> <li>Fathom (Meeting Notes) </li> <li>Medbridge (Continuing Education) </li> <li>Thryv (Current Marketing Platform — transitioning) </li> <li>ADP (Payroll/HR) </li> <li>Indeed & LinkedIn (Recruitment) </li> <li>Canva or equivalent design tools </li> </ul> <h3>Requirements</h3> <ul> <li>Proven executive assistant or administrative background with experience supporting business owners or leadership teams </li> <li>Highly organized, detail-oriented, and able to manage multiple priorities and deadlines independently </li> <li>Experience with data entry, KPI reporting, and Google Sheets/Excel </li> <li>Comfortable with basic HR and recruitment support tasks including job posting, applicant screening, and onboarding </li> <li>Experience in social media management and content creation is required </li> <li>Proficient in Canva or similar design platforms </li> <li>Excellent written and verbal English communication skills </li> <li>Proactive, resourceful, and able to bring ideas and suggestions to leadership without being prompted </li> </ul> Non-Negotiables <ul> <li>Task-oriented and highly organized — must be able to own tasks end-to-end </li> <li>Punctual with deadlines and comfortable holding others accountable </li> <li>Proactive communicator who surfaces issues and solutions, not just problems </li> <li>Experienced in both executive/administrative support and social media content creation </li> <li>Excellent English communication skills, written and verbal </li> </ul> <h3>Benefits</h3> <ul> <li>Competitive salary commensurate with experience. </li> <li>Opportunities for professional development and growth. </li> <li>Work in a dynamic and supportive team environment. </li> <li>Make a meaningful impact by helping to build and strengthen families across the Globe </li> </ul>

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...