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Full-Time Virtual Assistant — Strong English, Admin & Spreadsheet Skills

July 16, 2026

We’re hiring a full-time Virtual Assistant to support our team across sales operations, admin, reporting, team coordination, and day-to-day business tasks.

This role is best suited for someone who is organized, detail-oriented, reliable, and comfortable managing recurring processes without needing constant supervision. You should be able to follow SOPs precisely, communicate clearly, and keep tasks moving across different areas of the business.

This is a full-time role, Monday through Friday, with some weekend hours required as needed.

A strong grasp of written and spoken English is required. You do not need to be a native speaker, but you must be able to write clearly, understand instructions well, ask good questions when needed, and communicate professionally with the team.

You should also have strong Google Sheets and/or Excel skills. We’re looking for someone who can confidently work with spreadsheets, organize data, format sheets so they look clean and easy to understand, use basic to intermediate formulas, reference data across sheets, and help maintain dependable tracking systems. You do not need to be an advanced spreadsheet expert, but you should be very comfortable working with sheets and making them clear, accurate, and useful.

Responsibilities may include:

Updating and maintaining sales, lead, expense, KPI, and team tracking sheets

Organizing and managing lead and funnel-related documents

Supporting daily admin tasks and recurring internal processes

Helping with team schedules, availability, reminders, and follow-ups

Supporting client setup and onboarding-related admin

Managing files, uploads, backups, and organized documentation

Assisting with billing, payments, commissions, and monthly tracking

Supporting closers, coaches, and other team members as needed

Learning new tools and following established workflows

Experience as a Virtual Assistant is preferred, especially if you have supported sales teams, operations teams, coaching businesses, agencies, or online businesses before.

The ideal person is proactive, consistent, careful with details, and able to take ownership of recurring tasks. We want someone who can become a reliable long-term part of the team.

To apply, please include:

A short introduction about your experience as a VA

A brief explanation of your Google Sheets or Excel experience

A couple of examples of complex or well-organized spreadsheets you’ve built or managed

Your typical working hours and timezone

Your availability for full-time work, including Monday through Friday and some weekend hours

We’re looking for someone dependable, communicative, and ready to grow with the team.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...