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HR & Workplace Chief of Staff
About the position
Airbus Commercial Aircraft is looking for a HR & Workplace Chief of Staff to join our HR & Workplace Leadership Team (HR & WP LT) based in Herndon, VA. In this role you will be responsible to the Vice President of Human Resources to ensure that the VP of HR & Workplace and the HR & WP LT are delivering on Human Resources & Workplace regional priorities. You are primarily responsible for long-term planning, prioritizing, organizing, and executing on the HR & Workplace team strategy and goals. Assisting in the integration of HR & WP reporting and accountabilities into the region, as well as the integration into the global HR & WP function in Europe is critical to success in the role. Meet the Team: Working in our Human Resources department, it’s our mission to help support Airbus’ greatest assets: our team members. Our team works cross-departmentally as well as with our global counterparts to ensure we are making a positive impact on all aspects of our employee experience. Your Working Environment: The Washington, D.C. metro area is home to multiple Airbus offices: In our nation’s capital you will find the Airbus Experience Center, a collection of interactive, multimedia exhibitions highlighting the extensive role the company plays in the aviation, aerospace and defense industries in the U.S. and around the world. The D.C. area is also home to our regional corporate headquarters – located adjacent to Washington Dulles International Airport (IAD) - it makes flying in a breeze! How We Care for You: Financial Rewards: Competitive base salary, incentive compensation which may include profit sharing schemes, retirement savings plan and the ability to participate in an Employee Stock Ownership Plan (“ESOP”) Work/Life Balance: Paid time off including personal time, holidays and a generous paid parental leave program. Health & Welfare: Comprehensive insurance coverage including medical (traditional and high-deductible health plans), prescription, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages. Individual Development: Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path as well as the opportunity to participate in accelerated development programmes and both national and international mobility.
Responsibilities
- Manage HR Leadership Communication and Announcements
- Maintain confidentiality and use a high degree of discretion while preparing correspondence and presentations for the VP of HR
- Create content for HR leadership communications and maintain HR VP Blog
- Support bi-weekly HRLT & Workplace reporting process ensuring updates are completed timely d.
- Manage activities required by the HR International team and acts as a point of contact (POC) for the HR & Workplace teams in Europe
- Act as a liaison to the CEO's office to facilitate completion of required activities and reporting requirements around the regional strategy and objectives
- Maintain a master schedule of upcoming milestones. Examples include but are not limited to: Quarterly Functional Reviews (QFR), Audits, People Tempo, HRLT Workshops, Employee Engagement and Diversity Equity Inclusion and Belonging activities
- Foster and maintain relationship across the One Roof functions to ensure open lines of communication
- Manage projects to support the HR & Workplace Leadership team to meet strategic objectives
- Manage HR strategy documentation and presentation and act as the POC for the regional strategy team b.
- Audit and report out on completion of HR Top Company objectives and Leadership level goal coordination and tracking
- Support and lead projects related to HR & Workplace initiatives on an ad hoc basis
- Organize and manage HR and Workplace offsites, team boosters, employees townhalls and other physical or virtual regional events
- Budget Coordination and Management
- Manage HR budget and financial reporting, act as the point of contact for Finance
- Meet monthly with the HO HR's to track spending and ensure timely payment of purchase orders
- Meeting and Reporting Management
- Collect pertinent Operational and Financial data in support of the CEO's QFR
- Support Quarterly Risk and opportunity information collection and reporting
- Collect agenda items for the weekly HR & Workplace meetings; take and prepare minutes for distribution.
- Represent the VP of HR at events/meetings as necessary
- Provide support and coordination for HR & Workplace Leadership events and offsite meetings
- Collate data from key knowledge holders to monitor the compliance of HR & Workplace mandatory E&C, and training related to Top Company Objectives
- Other duties as assigned
Requirements
- Bachelor’s degree in a relevant field or combination of education and appropriate work experience.
- 10 years of progressive experience as an HRBP or a support function.
- Experience working in a multi-functional international environment
- A strong understanding of the rhythm of Human resources and/or Finance projects and deliverables
- Ability to utilize project management skills to generate structured, business oriented solutions
- Experience with HRIS tools like ADP, Workday or SAP
- Proficient in utilizing Google Suite
- Travel Required 25% Domestic and International
- Citizenship Authorized to Work in the US
- Onsite 60% Remote 40%
- Vision: Daily able to see and read computer screens and other electronic equipment with screens, able to read documents, reports and engineering drawings.
- Hearing: Daily able to participate in conversations in person and via teleconference or phone and to hear sounds on the production floor including safety warnings or alarms.
- Speaking: Daily able to speak in conversations and meetings, deliver information and participate in communications.
- Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): Daily able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts.
- Carrying: Several times a week able to carry documents, tools, drawings, electronic equipment up to 30lbs/14kgs.
- Lifting: Several times a week able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs.
- Pushing / Pulling: Several times a week able to push and pull small office furniture and some equipment and tools.
- Sitting: Daily able to sit for long periods of time in meetings, working on the computer.
- Squatting / Kneeling: Several times a month able to squat or kneel to retrieve or replace items stored on low shelving.
- Standing: Daily able to stand for discussions in offices or on the production floor.
- Travel: able to travel independently and at short notice. Once a month
- Walking (include routine walking such as to a shared printer to retrieve documents): Daily able to walk through office and production areas including uneven surfaces.
- Appropriate hearing/eye protection may also be required when visiting the shop floor
Benefits
- Competitive base salary
- incentive compensation which may include profit sharing schemes
- retirement savings plan
- Employee Stock Ownership Plan (“ESOP”)
- Paid time off including personal time
- holidays
- generous paid parental leave program
- Comprehensive insurance coverage including medical (traditional and high-deductible health plans), prescription, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages
- Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path as well as the opportunity to participate in accelerated development programmes and both national and international mobility.
