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Medical Administrative Coordinator

May 27, 2026

Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers.SummaryThis is a shared position reporting to the Manager of Bridge Pointe Administration Services 75% of the time and reporting to the Manager of Bridge Pointe Structured Settlements the other 25% of the time.Primary responsibility is providing support activities to the Bridge Pointe Administration team and Structured Settlement teams by providing administrative, operational, and customer service support for fiduciary trust accounts and structured settlements. Prepare and track settlement quotes, premiums, and payment schedules; maintain accurate case management records; and coordinates documentation with carriers and internal teams. Generates regulatory correspondence, reviews legal and financial documents for compliance, supports referral intake and service quoting, and delivers daily customer service to members, providers, and settlement partners.Essential Duties and Functions<ul><li>Assists with the day-to-day Administration team administering services for accounts held in fiduciary trust by Bridge Pointe as well as follow up on Structured Settlement quotes and accurately inputs this data into the case management system.</li><li>While performing Administration Services duties: <ul><li>Generate denial letters and prepare for mailing by Document Solutions Team</li><li>Generate Self-Administration annual reminder letters and prepare for mailing by Document Solutions Team</li><li>Generate 90-day letters and prepare for mailing by Document Solutions Team</li></ul></li><li>Review and process returned mail<ul><li>Identify if new member address on file</li><li>Re-generate the letter that was returned and prepare for mailing by Document Solutions Team</li></ul></li><li>Receive and process email and faxes from Document Solutions Team and upload to member’s files</li><li>Respond to claim status emails (need a bit more detail)</li><li>Handle BP information emails/calls in queue</li><li>Assist with Customer Service calls answering member questions about their account or payment for services</li><li>Other Duties as assigned</li><li>While performing Structured Settlement Duties:<ul><li>Audit Quotes being entered by Operations Support Team</li><li>Track Premium to be sure it is received by the life company timely</li><li>Track first payment dates and ensure they are released timely</li></ul></li><li>Follow up on final settlement documents and other final documents needed for policy creation<ul><li>Create diary follow up task requests for ongoing follow up until policy is received</li></ul></li><li>Submit final documents to the life company and request policy.<ul><li>Create diary follow up task requests for ongoing follow up until policy is received</li></ul></li><li>Distribute annuity policy to all parties (Carrier/claimant/AA?)</li><li>Accurately enter data into case management system</li><li>Other duties as assigned</li><li>Reviews of legal and financial documents for the trust account</li><li>Creates and updates Bridge Pointe letter templates correspondence with beneficiaries, attorneys, carriers and governmental agencies</li><li>Ensures compliance with all governmental regulations and reporting requirements.</li><li>Reviews new referral intake for specifics of service or combination of services requested and ensures that new referrals are entered accurately and completely.</li><li>Provides written quotes for Bridge Pointe services to parties involved in the settlement process.</li><li>Ensures receipt of proper documentation to complete closure/notices/disbursement provisions for any remaining accounts funds upon account termination.</li><li>Daily Customer Service with medical providers and members either through phone calls or emails</li><li>Any other duties may be assigned.</li></ul>Qualifications/ RequirementsDetail‑oriented professional with strong administrative and data management skills. Demonstrates accuracy and efficiency in data entry and typing, with proficiency in Microsoft Office 365 applications. Able to multitask effectively while managing competing priorities and communicates clearly and professionally both verbally and in writing. Consistently performs duties with a high level of reliability, organization, and attention to detail.Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.Required Qualifications<ul><li>Minimum of a High School Diploma or equivalent</li><li>Exceptional telephone demeanor</li><li>Good working knowledge of Human Anatomy</li><li>Good working knowledge of Medical Terminology</li><li>Proficient with MS Office Suite</li></ul>Preferred<ul><li>Bachelor’s Degree or equivalent work experience</li><li>Experience in Workers Comp preferred</li><li>Adjusters license</li><li>Experience in Medical Billing/Coding</li></ul>Teammate Benefits & Total Well-BeingWe go beyond standard benefits, focusing on the total well-being of our teammates, including:<ul><li>Health Benefits: Medical/Rx, Dental, Vision, Life Insurance, Disability Insurance </li><li>Financial Benefits: ESPP; 401k; Student Loan Assistance; Tuition Reimbursement </li><li>Mental Health & Wellness: Free Mental Health & Enhanced Advocacy Services</li><li>Beyond Benefits: Paid Time Off, Holidays, Preferred Partner Discounts and more. </li></ul>Not reflective of all benefits. Enrollment waiting periods or eligibility criteria may apply to certain benefits. Benefit details and offerings may vary for subsidiary entities or in specific geographic locations.The Power To Be Yourself As an Equal Opportunity Employer, we are committed to fostering an inclusive environment comprised of people from all backgrounds, with a variety of experiences and perspectives, guided by our Diversity, Inclusion & Belonging (DIB) motto, “The Power to Be Yourself”.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

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When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

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4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

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Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

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8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

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Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...