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Patient Access Medical Assistant I

July 8, 2026

If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered. Day - 08 Hour (United States of America)This is a Stanford Medicine Partners job. A Brief Overview Under general supervision, the MA handles a high volume of inbound calls, outbound calls, faxes, and other communication with patients, providers, clinic staff, and others needing to access health care services at one or multiple SMP departments/clinics. The MA staff within the multiple SMP contact centers is responsible for providing an excellent patient and customer experience by efficiently coordinating services and accurately answering or properly referring inquiries. Distinguished Characteristics: PAMA I – Entry-level position with minimal experience; learns to use medical terminology and concepts to resolve problems of limited scope and complexity; under general supervision and performs a variety of clerical duties to assist practitioners and other members of the health care team. Locations Stanford Medicine Partners What you will do<ul><li>Patient Registration:</li><li>Registers patients, schedules appointments, and updates patient registration.</li><li>Resolves any system red flags as they are encountered.</li><li>Identifies accepted insurance plans and those requiring referrals, obtains and updates insurance information if necessary.</li><li>Communication and Contact Center Procedures:</li><li>Assists patients with general questions.</li><li>Responds to a high-volume of incoming and outgoing telephone calls and faxed referrals to coordinate care.</li><li>Facilitates communication between the patient and the physician or clinic, responding to questions as needed.</li><li>Delivers basic knowledge regarding clinic-specific processes.</li><li>Accurately documents and routes calls to the proper department(s).</li><li>Meets all regulatory and compliance standards.</li><li>Delivers consistent high-level of customer service by using CI-Care principles.</li><li>Follows documented protocols and guidelines, while utilizing reference documents and online knowledgebase tools.</li><li>Meets and exceeds departmental quality assurance standards.</li><li>Electronic Health Record Documentation:</li><li>Accesses EHR to communicate to clinical staff and/or providers through telephone encounters.</li><li>Manages EHR in-baskets, pools, and process telephone encounters.</li><li>Responds to My Health messages, process refills, and pend referrals.</li><li>All other duties as assigned including department-specific functions and responsibilities:</li><li>Performs other duties as assigned and participates in organization projects as assigned.</li><li>Adheres to safety, P4P’s (if applicable), HIPAA and compliance policies.</li></ul> Education Qualifications<ul><li>High school graduate or equivalent.</li><li>Medical Assistant Diploma from an approved school/institution or equivalent documented training.</li></ul> Experience Qualifications<ul><li>1 year of patient care experience in a medical office.</li><li>1 year of call center, and/or patient access experience preferred.</li></ul> Required Knowledge, Skills and Abilities<ul><li>Strong verbal/written communication and listening skills; including excellent interpersonal skills and telephone communication.</li><li>Legible handwriting.</li><li>Ability to maintain composure during challenging interpersonal interactions.</li><li>Basic math skills.</li><li>Basic computer skills to include keyboarding, mouse movement and data entry skills to enter information into practice management system and EHR.</li><li>Ability to effectively organize and prioritize tasks in order to complete assignments within the time allotted and maintain standard workflow.</li><li>Ability to work with others in a flexible, cooperative manner.</li></ul> Licenses and Certifications<ul><li>None</li></ul> Physical Demands and Work Conditions Physical Demands<ul><li>Constant Sitting. </li><li>Frequent Walking. </li><li>Occasional Standing. </li><li>Occasional Bending. </li><li>Occasional Squatting. </li><li>Occasional Climbing. </li><li>Occasional Kneeling. </li><li>Seldom Crawling. </li><li>Constant Hand Use. </li><li>Constant Repetitive Motion Hand Use. </li><li>Frequent Grasping. </li><li>Occasional Fine Manipulation. </li><li>Frequent Pushing and Pulling. </li><li>Occasional Reaching (above shoulder level). </li><li>Frequent Twisting and Turning (Neck and Waist). </li><li>Constant Vision (Color, Peripheral, Distance, Focus). </li></ul>Lifting<ul><li>Frequent lifting of 0 - 10 lbs.</li><li>Occasional lifting of 11 - 20 lbs.</li><li>Seldom lifting of 21 - 30 lbs.</li><li>Seldom lifting of 31 - 40 lbs.</li><li>Seldom lifting of 40+ lbs.</li></ul>Carrying<ul><li>Frequent lifting of 0 - 10 lbs.</li><li>Occasional lifting of 11 - 20 lbs.</li><li>Seldom lifting of 21 - 30 lbs.</li><li>Seldom lifting of 31 - 40 lbs.</li><li>Seldom lifting of 40+ lbs.</li></ul>Working Environment<ul><li>Seldom Driving cars, trucks, forklifts and other equipment. May be required to drive personal vehicle to sites. </li><li>Constant Working around equipment and machinery. Office equipment (computers, phones, fax, copy machines, printers, 10-key, etc.). </li><li>Seldom Walking on uneven ground. </li><li>Seldom Exposure to excessive noise. </li><li>Seldom Exposure to extremes in temperature, humidity or wetness. </li><li>Seldom Exposure to dust, gas, fumes or chemicals. </li><li>Seldom Working at heights. </li><li>Seldom Operation of foot controls or repetitive foot movement. </li><li>Seldom Use of special visual or auditory protective equipment. </li><li>Seldom Use of respirator. </li><li>Seldom Working with biohazards such as blood borne pathogens, hospital waste, etc.. </li></ul>Blood Borne Pathogens<ul><li>Category III - Tasks that involve NO exposure to blood, body fluids or tissues, and Category I tasks that are not a condition of employment</li></ul>Travel Requirements<ul><li>10% travel:</li></ul> These principles apply to ALL employees: Commitment to Providing an Exceptional Patient & Family Experience University HealthCare Alliance dba Stanford Medicine Partners sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery. You will do this by executing against our three experience pillars, from the patient and family’s perspective: <ul><li>Know Me: Anticipate my needs and status to deliver effective care</li><li>Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health</li><li>Coordinate for Me: Own the complexity of my care through coordination</li></ul>Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.Base Pay Scale: Generally starting at $25.90 - $33.02 per hourThe salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...