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Personal Assistant
Job Overview
We are seeking a dynamic and highly organized Personal Assistant to provide comprehensive administrative support to executive leadership. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and handling a variety of clerical tasks with professionalism and efficiency. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to facilitate seamless office management and personal support.
Responsibilities
- Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.
- Coordinate travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries.
- Handle correspondence via phone, email, and messaging platforms with exemplary phone etiquette and professionalism.
- Prepare, proofread, and transcribe documents, reports, presentations, and correspondence to ensure accuracy and clarity.
- Organize files, manage data entry tasks, and maintain meticulous records using filing systems both digitally and physically.
- Assist with event planning for corporate or personal events by coordinating logistics, vendors, invitations, and materials.
- Support bookkeeping activities using QuickBooks or similar software for expense tracking and invoicing.
- Perform general office management duties such as answering multi-line phone systems, front desk reception duties, and overseeing office supply inventory.
- Facilitate project coordination efforts by tracking deadlines, preparing agendas, taking meeting minutes, and following up on action items.
- Utilize office software including Microsoft Office Suite (Word, Excel, PowerPoint) to produce professional documents and presentations.
- Conduct proofreading to ensure all communications are polished and error-free; assist with transcription tasks as needed.
- Support personal errands or tasks for executives that may include scheduling appointments or managing personal calendar commitments.
Experience
- Proven experience as a Personal Assistant or in an executive administrative support role within a professional office environment.
- Demonstrated expertise in office management functions including filing systems, data entry, clerical support, and customer service.
- Strong organizational skills with the ability to multitask efficiently in a fast-paced setting.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace tools (Gmail, Docs), QuickBooks (or similar accounting software), and DocuSign for electronic signatures.
- Excellent typing speed combined with strong attention to detail for proofreading and transcription tasks.
- Experience handling multi-line phone systems with professional phone etiquette; familiarity with front desk operations is a plus.
- Ability to manage calendars effectively using Microsoft Outlook Calendar or similar scheduling tools while maintaining confidentiality at all times.
- Knowledge of basic bookkeeping practices along with project coordination skills to support various initiatives seamlessly. Join us if you’re ready to bring energy into a role that thrives on organization, communication excellence, and proactive support! We’re committed to fostering an inclusive environment where your skills can shine while helping our leadership succeed every day!
Pay: $16.00 - $27.46 per hour
Work Location: In person
