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Quality Documentation Intern (Part-Time)

June 3, 2026

Who You Are: You are someone with an eye for detail, a desire to learn the requirements for claims and compliance to regulations in the food industry and have a passion for problem-solving. Although at this point in your career, you may only have a moderate understanding of food safety and compliance, you have an enthusiasm for reading and researching and an endless desire to learn. You are genuinely passionate about improving childhood nutrition for a healthier and happier planet. You are a rule-follower in general but understand how to look at a situation to see if there are other ways of achieving the same goal. You can manage multiple tasks, meet the timing requirements for a deliverable and have a unique ability to tell a story and identify themes through data analysis. The Task at Hand: The Quality Documentation Intern reports directly to the Senior Manager of Supply Chain Quality Compliance and is responsible for assisting with the company’s Documentation Programs and ensure they comply with food safety policies, regulations, and ethical standards of the industry. You will work closely with certifications, suppliers and our internal team members to support and assess documentation, and to develop plans to improve compliance. This role will also partner closely with multiple internal teams including Product Development, Marketing, Supply Chain and Operations depending on specific tasks. This is a part-time, hourly role with an expected assignment length of 6 months, and possibility for extension. In This Role, You Will: <ul style="margin-bottom: 0in; margin-top: 0px;"> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: Calibri, sans-serif;">Focus on gathering and maintaining the documentation required to support compliance to claims, regulations and quality systems</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: Calibri, sans-serif;">Maintain records and documentation related to certifications and documentation within the compliance platform software (TraceGains)</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: Calibri, sans-serif;">Assist with onboarding new suppliers, through documentation collection.</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: Calibri, sans-serif;">Assist with gathering of documentation for Kosher, Non-GMO and Organic audits.</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: Calibri, sans-serif;">Support the COA migration to TraceGains including specification sharing with suppliers and COA set up in TraceGains</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: Calibri, sans-serif;">Collaborate with Materials and Inventory Control teams to resolve exceptions associated with the ingredient hold and release program</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: Calibri, sans-serif;">Perform other job-related duties as assigned</li> </ul> In This Role, You’ll Bring with You: <ul style="margin-bottom: 0in; margin-top: 0px;"> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: Calibri, sans-serif;">You are graduating in 2026, or have already graduated with a degree in Food Science, Food Engineering, Chemistry, Quality Management or a related field</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: Calibri, sans-serif;">No BA? No problem. Equivalent years of professional experience in the field(s) of Quality or Compliance Management or related focus areas will also meet this qualification</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: Calibri, sans-serif;">Prior internship experience working in quality assurance or regulatory compliance in the food industry preferred</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: Calibri, sans-serif;">Excellent time management, attention to detail, and organizations skills required</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: Calibri, sans-serif;">Strong communication and people partnership skills required</li> <li style="line-height: 107%; margin: 0in 0in 0in 0px; font-size: 11pt; font-family: Calibri, sans-serif;">Solid working knowledge of Microsoft Suite applications, Outlook, Slack, and other professional platforms</li> <li style="line-height: 107%; margin: 0in 0in 0in 0px; font-size: 11pt; font-family: Calibri, sans-serif;">Be genuinely passionate about improving childhood nutrition for a healthier and happier planet</li> <li style="line-height: 107%; margin: 0in 0in 0in 0px; font-size: 11pt; font-family: Calibri, sans-serif;">Have a desire to contribute to a dynamic high-growth, purpose-driven work environment</li> <li style="line-height: 107%; margin: 0in 0in 0in 0px; font-size: 11pt; font-family: Calibri, sans-serif;">Have demonstrated ability to thrive in ambiguity, deeply understand business needs, develop a cohesive strategy and make decisions requiring a high level of judgment</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: Calibri, sans-serif;">Must reside in the United States to be considered for this position</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: Calibri, sans-serif;">Please note that visa sponsorship is not available for this position</li> </ul> Compensation: <ul style="margin-bottom: 0in; margin-top: 0px;"> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: Calibri, sans-serif;">This role pays $22.00 per hour</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: Calibri, sans-serif;">This is a part-time, hourly internship, not to exceed 29 hours per week</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: Calibri, sans-serif;">Estimated Duration: June 2026 - December 2026 (or six months from date of hire), with a possibility for extension </li> </ul> Additional: <ul style="margin-bottom: 0in; margin-top: 0px;"> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: Calibri, sans-serif;">401k with 4% Employer Match</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: Calibri, sans-serif;">Employee Discounts and quarterly Farm-to-Fridge home deliveries</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: Calibri, sans-serif;">Cell and Internet Stipend</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: Calibri, sans-serif;">Paid Volunteer Time Off</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: Calibri, sans-serif;">And so much more!</li> </ul> Who We Are Our Purpose: Drive systemic improvement in childhood nutrition for a healthier, happier, and more equitable world. Our Business: At Once Upon a Farm, farm-fresh taste grows here. We're on a greater mission in providing organic, crave-worthy snacks and meals for children of all ages. Our recipes are crafted with only the best organic ingredients – whole fruits and veggies, cold-pressed (our pouches), or freshly frozen (our meals) to perfection– to support your growing kids at every stage. Each of our organic, non-GMO, non-dairy recipes contains no added sugar and are free from artificial flavors, colors, and preservatives – just simple, real, nutritious snacks your entire family will love. We support and champion farmers who supply the highest-quality organic ingredients for our foods. We help parents keep their promise to provide the best nourishment for their children’s bodies and souls. We treat our consumers, customers, suppliers, investors, and all our valued employees with the same high level of dignity and respect that we expect from others. We will always fight for and support efforts to drive positive social change and food justice for the benefit of parents, kids, and families. Lastly, we foster an entrepreneurial and collaborative culture that values humility, honesty, passion, positive social impact, and fun. Our Team: We’re all fully remote, which makes us a highly collaborative, dynamic, and supportive bunch. We share a singular mission to make the world a better place through the highest quality, most delicious, nourishing, and nutritious products made accessible to every home, from our farms to your fridge. And while we’re invested in our product, we’re equally invested in one another's success. Once Upon a Farm is a purpose-driven brand made up of an inclusive group of individuals with diverse backgrounds, passions, and beliefs. We hire self-motivated, independent thinkers and those who are genuinely passionate about improving childhood nutrition for a healthier and happier planet. Bring your whole self to your work at Once Upon a Farm, a proud equal-opportunity employer. In your application, please feel free to note which pronouns you use. In an effort to help us remove unconscious bias from our resume review process, we ask that you please remove all identifying information from your resume (like profile photos) before you upload it. Once Upon a Farm is committed to cultivating an inclusive environment where a diverse group of people can and want to do their best work, and that starts with our hiring practices. Once Upon a Farm, PBC, provides equal employment opportunities to all employees and applicants in all company facilities without regard to race, color, religious creed, sex, national origin, ancestry, cast, citizenship status, pregnancy, childbirth, physical disability, mental and/or intellectual disability, age, military status or status as a Vietnam-era or special disabled veteran, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer-related or HIV/AIDS-related), genetic information, or sexual orientation in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. This job description is a summary of duties; it is by no means an all-inclusive list but is merely a broad guide of expected duties. You must reside in the United States to be considered for this position.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...