<strong>Job Posting <br><br></strong><strong>Important Recruitment Information for this vacancy <br><br></strong><strong>Job Posting closes:</strong>June 4 th , 2026<br><br><strong>Required documents uploaded by: </strong>June 4 th , 2026<br><br><strong>Kansas Department of Health and Environment: <br><br></strong>Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State’s Medicaid program, KanCare). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.<br><br>Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9 . <strong>KDHE does not provide sponsorships for this position.<br><br></strong><strong>E-Verify:</strong> Kansas Department of Health and Environment (KDHE) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here . For additional information regarding Immigrant and Employee Rights (IER) please click here .<br><br><em>http://www.kdhe.ks.gov/<br><br></em><strong>About The Position<br><br></strong><ul><li>Who can apply: Anyone (External). </li><li>Classified/Unclassified Service: Unclassified </li><li>Full-Time/Part-Time: Full-Time </li><li>Regular/Temporary: Regular </li><li>Work Schedule: Monday-Friday, 8am-5pm (Flexible schedules available) </li><li>Eligible to Receive Benefits: Yes </li><li>Veterans' Preference Eligible: Yes </li><li>Sponsorship:KDHE does not provide sponsorship for this position. <br><br></li></ul><strong>Compensation: <br><br></strong><ul><li>Hourly Pay Range: $19.10 </li><li> Salary can vary depending upon education, experience, or qualifications.<br><br></li></ul><strong>Employment Benefits<br><br></strong><strong>Comprehensive medical, mental, dental, vision, and additional coverage <br><br></strong><strong>Sick & Vacation leave <br><br></strong><strong>Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave <br><br></strong><strong>Paid State Holidays (designated by the Governor annually) <br><br></strong><strong>Fitness Centers in select locations <br><br></strong><strong>Employee discounts with the </strong> <strong>STAR Program<br><br></strong><strong>Retirement And Deferred Compensation Programs<br><br></strong>Visit the Employee Benefits page for more information…<br><br><strong>Position Summary & Responsibilities<br><br></strong><strong>Position Summary: <br><br></strong>The position (K0214015)<br><br>Purchasing: Handles purchasing of goods for the Bureau under the direction of the Administrative Section Director. Maintains knowledge of current KDHE/State Purchasing Guidelines, adheres to them and communicates changes to Supervisor, Deputy Bureau Director, and Bureau Director. Works closely with program staff to understand their purchasing needs and helps them understand the process. Obtains estimates from various vendors. Creates purchase orders and estimate sheets, being sure to use correct information. Purchase orders must be done in a timely manner and done with careful attention to detail. Maintains documentation related to all purchases, purchase orders, invoices, and vouchers and stores in an organized manner. Is responsible for completing Staples orders for the bureau. This involves gathering information from program staff, performing inventory checks, maintaining documentation of items needed, gathering funding information, communicating with purchasing staff and completing necessary paperwork to obtain a PO, monitoring order status, and distributing order items when order is received. Prepares a variety of technical materials pertaining to grant applications, contracts, vouchers, requisitions, and other documents associated with the Bureau. Prepares and maintains various records on office activities such as Wright Express, K-Tag, Mifi, tablecloths, etc. and keeps information current and accurate. Prepares and maintains records on purchase orders, invoices, vouchers, etc.<br><br>Program Support: Provides assistance to the Cancer Program and the Substance Use Disorder Program, assisting the program's staff with a variety of needs. Reserves meeting rooms for various meetings/conferences. Sets up Teams and/or Zoom calls. Takes minutes at program meetings and types them up, then distributes them within 2 days. Enters data in spreadsheets, proofreads, follows up on pending matters without being asked, and keeps documents filed accurately. Assists program staff with data entry for various programs. This data entry is essential in order to comply with CDC grant requirements. Coordination and communication with program staff is necessary to enable accurate and timely entry of data; forms received for data entry will be filed appropriately as directed by program manager; progress regarding data entry, technical assistance needed and/or IT requirements will be conducted along with program staff. Data can be confidential and must be securely locked up and accounted for. Provides assistance to the programs in other ways as requested and as time allows.<br><br><strong>Job Responsibilities may include but are not limited to the following: <br><br></strong>Administration: Prepares correspondence and materials including administrative and public reports for reproduction and distribution. Keeps electronic documents filed. Prepares professional emails using good grammar. Creates and maintains good, professional relationships with other Bureaus and Programs. Creates spreadsheets, tables, graphs as needed for the Bureau.Serves as the primary person for answering the phone/greeting customers for the Bureau.Watches security camera and notifies staff when they have a visitor.When needed to be away from your desk, makes arrangements for another Admin to watch the camera.Fields questions, sends calls to appropriate staff, and uses the state directory to identify which agency a caller needs other than KDHE.Knows enough about all the programs in order to assist callers.Schedules and assists with Zoom meetings or Teams meetings. Assists the Bureau Specialist with managing travel for all bureau staff, including assisting with filing and organization, assisting with staff follow-up, assisting with reservations, and assisting with travel-related reports. Remains available to all staff for questions and ensures accurate information is provided.<br><br><strong>Qualifications<br><br></strong><ul><li>Education:</li><ul><li>High School, GED </li></ul><li>Licensing & Certification:</li><ul><li>Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State. </li></ul><li>Minimum Qualifications: </li><ul><li>Two years of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the agency. </li></ul><li>Preferred Qualifications: </li><ul><li>Bachelor’s degree in business, office education, or a public health related field </li><li>Word, Excel, PowerPoint, Access </li><li>Proofreading, editing, attention to detail </li><li>Ability to communicate effectively orally and in writing </li><li>Ability to relate to a variety of people </li><li>Knowledge of chronic disease prevention issues </li><li>Knowledge of corporate wellness and disease management or related fields </li><li>Ability to understand the measures available for the prevention of premature disabilities </li><li>Demonstrated ability to prepare grant proposals, reports and other written documents </li><li>Experience developing documents and presentations for professionals in the work place </li></ul><li>Post-Offer, Pre-employment Requirements: </li><ul><li>Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions <br></li></ul></ul><strong>Recruiter Contact Information <br><br></strong><strong>Name: </strong>Kyle Sanders<br><br><strong>Email:</strong><strong> kyle.sanders@ks.gov <br><br></strong><strong>Mailing Address:</strong>1000 SW Jackson St. Suite 580 Topeka, KS 66612<br><br><strong>Job Application Process <br><br></strong><ul><li>First Sign in or register as a New User. </li><li>Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications. </li><li>Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications. </li><li>Start your draft job application, upload other required documents, and Submit when it is complete. </li><ul><li>Manage your draft and submitted applications on the Careers> My Job Applications page. </li></ul><li>Check your email and My Job Notifications for written communications from the Recruiter. </li><ul><li>Email – sent to the Preferred email on the My Contact Information page </li><li>Notifications – view the Careers> My Job Notifications page <br></li></ul></ul><em><strong>Helpful Resources at </strong></em> <em>jobs.ks.gov</em> <em><strong>:</strong> “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"<br><br></em><strong>Required Documents For This Application To Be Complete<br><br></strong><strong>Upload these on the Careers - My Job Applications page <br><br></strong>Transcripts<br><br>DD214 (if you are claiming Veteran’s Preference)<br><br><strong>Upload these on the Attachments step in your Job Application <br><br></strong><ul><li> Resume </li><li>Cover Letter <br><br></li></ul><em><strong>Helpful Resources at </strong></em> <em><strong>jobs.ks.gov</strong></em> <em><strong>: “How, What, & Where do I Upload Documents” <br><br></strong></em><strong>How To Claim Veterans Preference<br><br></strong>Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.<br><br>Learn more about claiming Veteran’s Preference<br><br><strong>How To Claim Disability Hiring Preference<br><br></strong>Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.<br><br>Learn more about claiming Disability Hiring Preference<br><br><strong>PLEASE NOTE</strong>: The documentation verifying a person's eligibility for use of this preference should <em><strong>not </strong></em>be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:<br><br>ATTN: Disability Hiring Preference Coordinator<br><br>Office of Personnel Services<br><br>Landon State Office Building<br><br>900 SW Jackson, Rm 401<br><br>Topeka, KS 66612<br><br><strong>Equal Employment Opportunity <br><br></strong>The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.<br><br>If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.