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Sr. Administrative Assistant / Executive Assistant

May 20, 2026

About Avalyn

Avalyn aims to transform the treatment paradigm for pulmonary fibrosis and other serious, rare respiratory diseases. The company is advancing optimized inhaled formulations of established antifibrotic medicines designed to deliver drug directly to the lungs, enhance local efficacy, and reduce systemic side effects. Avalyn's AP01 program is an optimized inhaled formulation of pirfenidone currently being evaluated in MIST, a global Phase 2b clinical trial in patients with progressive pulmonary fibrosis (PPF). AP01 has demonstrated encouraging safety and clinical activity across Phase 1b and an ongoing, multi-year open-label extension trial, with long-term data supporting the potential to preserve lung function while improving tolerability relative to historical oral pirfenidone. Avalyn's AP02 program is an optimized inhaled formulation of nintedanib currently being evaluated in AURA-IPF, a global Phase 2 clinical trial in patients with idiopathic pulmonary fibrosis (IPF). Avalyn is also advancing AP03, an inhaled fixed-dose combination of pirfenidone and nintedanib, designed to deliver multiple antifibrotic mechanisms through a single lung-targeted platform. By leveraging its proprietary drug-device approach and deep expertise in rare respiratory disease development, Avalyn aims to establish a new standard of care in pulmonary fibrosis through inhaled, lung-targeted therapies. For more information, please visit avalynpharma.com and follow the company on LinkedIn.

Position Overview

Avalyn is seeking a highly collaborative, adaptable, and proactive Sr. Administrative Assistant / Executive Assistant to support members of our executive and leadership team during an exciting period of growth and evolution following our recent IPO.

This role is far more than traditional administrative support. It is a critical partnership role that helps create alignment, organization, communication, and operational efficiency across the executive team and broader organization. The ideal candidate thrives in a highly team-oriented environment and understands that success comes from partnership, flexibility, and a willingness to jump in wherever needed.

This individual will work closely with other administrative team members and cross-functional partners to ensure seamless support coverage, coordinated communication, and an exceptional employee and leadership experience.

We are specifically seeking someone who:

Enjoys working as part of a collaborative administrative team
Is highly flexible and adaptable in a fast-changing environment
Naturally steps in to help others without hesitation
Operates with a "no task too small" mindset
Communicates proactively and professionally
Can pivot quickly while maintaining a calm, positive presence
Builds strong relationships across all levels of the organization

This role requires exceptional judgment, discretion, organization, and attention to detail, along with a strong service-oriented mindset and the ability to balance multiple competing priorities with professionalism and grace.

This position will require onsite presence 2–3 days per week, or as needed based on organizational activities.

The Senior Administrative Assistant / Executive Assistant will play an important role in helping foster Avalyn's collaborative, respectful, and high-performing culture.

Key Responsibilities

Executive & Administrative Support:

Provide proactive administrative and operational support to executive leaders (C-Suite)
Manage complex calendars with strong prioritization and attention to detail
Coordinate internal and external meetings across multiple time zones
Prepare agendas, briefing materials, meeting logistics, and follow-up items
Support expense reporting, invoice processing, and administrative workflows
Draft and manage professional correspondence and communications
Handle highly confidential information with discretion and sound judgment
Extend similar administrative support to senior members of the Legal and G&A teams as needed and as priorities allow.
Proficiently manage Zoom, Microsoft Office Suite Teams and other video conferencing software to set up and troubleshoot virtual meetings, conferences, and presentations.

Collaboration & Team Partnership:

Partner closely with other administrative team members to ensure seamless coordination, communication, and executive support coverage
Foster a strong collaborative environment among the EA and administrative support team
Step in to support teammates during high-volume periods, PTO coverage, or shifting business needs
Share knowledge, resources, and best practices to improve team effectiveness and consistency
Contribute positively to a culture of collaboration, flexibility, and mutual support

Travel & Logistics Coordination:

Coordinate complex domestic and international travel arrangements
Prepare detailed itineraries and travel materials
Manage logistics for visitors, executive meetings, offsites, and team events
Troubleshoot travel or scheduling issues proactively and efficiently

Cross-Functional Support & Culture:

Partner cross-functionally with HR, Finance, Legal, Commercial, and other teams on internal initiatives and operational needs
Assist with onboarding activities, culture initiatives, employee engagement efforts, and office coordination
Support company meetings, leadership events, and team-building activities
Help maintain a positive, welcoming, and collaborative environment across the organization

What Success Looks Like

Successful candidates in this role:

Build strong trust and partnership with executives and peers
Operate with high responsiveness, professionalism, and accountability
Bring calm organization to fast-moving situations
Collaborate exceptionally well with other Executive Assistants
Demonstrate flexibility and positivity when priorities shift
Contribute meaningfully to team culture and employee experience
Anticipate needs before they arise and proactively solve problems
Help create an environment where executives and teams can operate effectively and efficiently

Qualifications

7+ years of executive support or senior administrative experience
Biotechnology, life sciences, or healthcare industry experience preferred
Experience supporting senior executives in a fast-paced environment
Exceptional organizational and prioritization skills
Strong verbal and written communication skills
High emotional intelligence and relationship-building capability
Proven ability to manage sensitive and confidential information
Advanced proficiency in Microsoft Office Suite, Zoom, Teams, and related business tools
Ability to adapt quickly and thrive amid changing priorities
Strong team orientation with a collaborative and service-focused mindset

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...