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Administrative Associate - Level IV - Human Resources
We are looking for a talented Administrative Associate - Level IV to join our team specializing in Human Resources for our Cummins Inc. facility in Indianapolis, IN.
In this role, you will make an impact in the following ways:
- Enhancing Executive Efficiency: By proactively managing schedules, travel, and communications, you will free up senior management’s time, allowing them to focus on strategic priorities.
- Upholding a Positive Customer Experience: As the face of senior leadership, your professionalism and responsiveness will directly influence how internal and external stakeholders perceive the organization.
- Ensuring Seamless Communication: You will act as a vital communication bridge between senior management and teams, vendors, media, and the public—ensuring clarity, consistency, and timeliness.
- Safeguarding Confidentiality and Trust: By maintaining secure records and handling sensitive information discreetly, you will build trust and uphold the integrity of the leadership office.
- Driving Operational Excellence: Through budget monitoring, expense reporting, and process oversight, you will help ensure the office runs smoothly and cost-effectively.
- Supporting Strategic Decision-Making: Your ability to gather, analyze, and present information in memos, reports, and presentations will empower leadership with the insights they need.
- Mentoring and Supporting Colleagues: As a formal resource for less experienced team members, you will foster a collaborative and knowledgeable work environment.
- Demonstrating Initiative and Adaptability: By anticipating needs and handling diverse tasks with discretion and judgment, you will become an indispensable partner to senior leadership.
Responsibilities
To be successful in this role you will need the following:
- Proactive Mindset: Embrace challenges with urgency and enthusiasm, taking the initiative to solve problems and seize new opportunities without waiting for direction.
- Strategic Planning: Prioritize tasks effectively and align your work with broader organizational goals, ensuring that your efforts contribute meaningfully to the company’s success.
- Consultative Approach: Use sound judgment and a holistic perspective to balance employee needs with organizational objectives, offering thoughtful, people-centered solutions.
- Analytical Thinking: Leverage both qualitative and quantitative data to uncover insights, identify trends, and support decision-making with evidence-based recommendations.
- Storytelling with Data: Translate complex data into clear, compelling visuals and narratives that inform and influence stakeholders across all levels.
- Inclusive Collaboration: Foster an inclusive environment by appreciating diverse perspectives and cultural backgrounds, enhancing team dynamics and innovation.
Education/Experience
- High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.
- Significant work experience and in-depth knowledge obtained through specialized training and relevant experience.
Qualifications
Additional Information
This role will provide direct support to one Executive Director and five Directors.
Responsibilities:
- Proactively manages complex calendars and scheduling across multiple senior leaders.
- Anticipates scheduling conflicts and resolves them independently.
- Coordinates meetings across multiple time zones and stakeholders.
- Screens, prioritizes, and responds to incoming emails, calls, and requests using independent judgment.
- Coordinates leadership meetings, prepares agendas/materials, and tracks follow‑ups.
- Screens, prioritizes, and responds to executive communications with discretion.
- Prepares and formats executive‑level documents.
- Manages travel, expenses, and logistics for senior leaders.
- Serves as a trusted gatekeeper, handling confidential and sensitive information.
- Monitors and approves standard administrative expenditures within budget.
- Acts as a formal resource for other administrative staff and supports ad‑hoc leadership priorities.
Compensation (for United States)
Please note that the salary range provided is a good faith estimate on the applicable range. The
final salary offer will be determined after considering relevant factors, including a candidate’s
qualifications and experience, where appropriate.
