Project Management Supervisor

Location: Tulsa, Oklahoma

Work Arrangement: Remote

Remote or Hybrid: Fully Remote

Employment Type: Permanent, Full-time

Salary: $60.10 - $72.11 per hour

Job Description:

The Project Management Supervisor leads the day-to-day operations of Project Managers and Outage Planners, ensuring projects consistently meet cost, quality, and timing objectives. This role combines people leadership, portfolio oversight, and process improvement to support critical capital projects. The supervisor facilitates professional growth for team members, manages a small portfolio of projects to stay aligned with business processes, and partners closely with internal stakeholders and customers to drive efficient, effective workflows and support business growth.

Responsibilities

• Oversee and supervise Project Managers and Outage Planners in their daily activities and project delivery responsibilities.
• Provide leadership, coaching, and training in project management practices to the department, including one-on-one mentorship as needed.
• Establish, monitor, and maintain quality control standards for cost, quality, and timing metrics across all assigned projects.
• Monitor and communicate overall project portfolio health, ensuring stakeholders remain informed of status, risks, and progress.
• Hold teams accountable to project baselines, ensuring that change orders and revisions are identified, documented, and addressed in a timely manner.
• Collaborate with internal Project Management teams and customers to drive business processes that support efficient and effective workflow and workload management.
• Determine customer needs and work closely with customers and internal teams to ensure processes run smoothly and expectations are met.
• Work with the Project Controls Supervisor to ensure team utilization and support levels align with business needs and project demands.
• Distribute workflow from the customer to the Project Management teams, balancing workload and priorities across resources.
• Serve as the primary liaison with the customer on process issues, inefficiencies, and operational concerns, ensuring timely resolution.
• Resolve problems related to invoicing, resourcing, and staffing, coordinating with internal and external stakeholders as needed.
• Work out resolutions to disagreements between the customer and internal teams regarding processes, issues, and project-related concerns.
• Proactively pursue solutions to personnel issues, including hiring, separations, promotions, demotions, attendance concerns, scheduling, and performance reviews.
• Utilize Microsoft Office and customer-specific software and applications to complete project management, reporting, and administrative tasks.
• Drive the development and training of team members and help identify and address potential training needs.
• Manage a small portfolio of projects to remain closely aligned with business processes and to support project delivery as needed.
• Manage overflow projects during periods of high demand, ensuring continuity of service and adherence to project objectives.
• Perform people management duties such as timecard approvals, goal setting, performance reviews, and day-to-day supervision of team members.
• Contribute to strategy discussions with the Program Manager regarding market evaluations and the development of solutions for new and existing clients.
• Support efforts to grow the business by helping to refine and execute current workflows and identifying opportunities for improvement.

Essential Skills

• Bachelor's degree in Construction Management, Engineering, Accounting, or Business.
• Six years of experience in scheduling, project controls, project coordination, or project management in capital projects.
• Six years of experience interfacing with engineering, construction, planning, and project management teams.
• Demonstrated leadership skills managing large teams with diverse skill sets.
• Demonstrated understanding of project controls and project management principles and practices.
• Excellent written and oral communication skills, with the ability to communicate effectively with internal teams and customers.
• Strong customer focus with a commitment to understanding and meeting customer needs.
• Ability and desire to develop self and others technically, professionally, and personally.
• Clear understanding of the value of supporting and managing diversity in the workplace.
• High level of personal character and integrity, with a strong ethical approach to leadership and decision-making.
• Ability to work effectively as a team player in a highly cross-functional and virtual environment.
• High proficiency in PC applications, with strong skills in the Microsoft Office suite of tools.
• Critical thinking skills that support effective risk management and quality management in project execution.

Additional Skills & Qualifications

• Experience supervising project management teams in engineering, construction, utilities, or related capital project environments.
• Background in engineering, design, or utilities projects that involve complex coordination and stakeholder management.
• Experience with quality control processes and metrics related to cost, quality, and timing in project environments.
• Familiarity with customer-specific software and applications used for project management, reporting, and portfolio oversight.
• Project Management Professional (PMP) certification or equivalent project management credential is beneficial.
• Experience contributing to business strategy, market evaluations, and solution development for new and existing clients.
• Demonstrated ability to handle personnel matters such as hiring, performance management, and team development.
• Comfort working in a virtual or distributed team environment, coordinating across multiple locations and time zones.

Work Environment

This role typically requires working approximately 40 to 45 hours per week, with flexibility to meet project deadlines and customer needs. Start times are flexible but should align with client and team availability, preferably within the Eastern or Central Time zones. The position involves frequent use of PC-based tools, particularly the Microsoft Office suite, as well as customer-specific software and applications for project management, reporting, and communication. The work environment is highly cross-functional and may include virtual collaboration with team members and customers across different locations, emphasizing strong communication, coordination, and responsiveness.

Job Type & Location

This is a Permanent position based out of Tulsa, OK.

Pay and Benefits

The pay range for this position is $60.10 - $72.11/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.