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Administrative Assistant
Key Responsibilities:
- Support daily administrative and operational activities of the company
- Handle data entry, documentation, filing, and record-keeping
- Coordinate customer orders, process purchase orders, and update order status
- Monitor inventory levels and assist in stock control for medical supplies
- Ensuring good administrative and operational activities of the company
- Liaise with suppliers, transporters, and logistics partners for delivery arrangements
- Manage and track 4PL logistics operations, including shipment scheduling and delivery follow-ups
- Ensure timely and accurate delivery of goods to customers
- Prepare delivery orders, invoices, and related documentation
- Monitor invoice payments and track outstanding balances
- Maintain proper records of accounts receivable and payment status
- Handle customer inquiries regarding orders, deliveries, and billing matters
- Resolve delivery or logistics issues in a timely manner
- Maintain proper records of logistics activities and reporting
- Assist in ensuring compliance with company procedures and regulatory requirements
- Perform ad hoc administrative tasks as assigned
Requirements:
- Diploma or equivalent in Business Administration, Logistics, Supply Chain, or related field
- Minimum 1–2 years of working experience in administrative or logistics roles (experience in medical supply industry is an advantage)
- Basic knowledge of 4PL or supply chain operations is preferred
- Proficient in Microsoft Office (especially Excel)
- Good organizational and multitasking skills
- Strong communication and coordination abilities
- Able to work independently with minimal supervision
Preferred Qualities:
- Detail-oriented and proactive
- Able to work in a fast-paced environment
- Responsible, reliable, and committed
