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Portal Onboarding Administrator

June 29, 2026

AVEVA is a global leader in industrial software. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life – such as energy, infrastructure, chemicals and minerals – safely, efficiently and more sustainably. We’re the first software business in the world to have our sustainability targets validated by the SBTi, and we’ve been recognized for the transparency and ambition of our commitment to diversity, equity, and inclusion.

We’ve also recently been named as one of the world’s most innovative companies. If you’re a curious and collaborative person who wants to make a big impact through technology, then we want to hear from you! Find out more at AVEVA Careers.

For more information about our privacy policy and how to manage cookies, visit our Privacy Policy . Job Title: Portal Onboarding Administrator

Location: Kuala Lumpur, Malaysia The job The Portal Onboarding Administrator supports the successful registration of AVEVA’s Americas business with client electronic invoice submission/supplier registration portals.

Portal functionality may include and is not limited to tenders, supplier registration, submission of company information/documentation and invoice/payment related documentation and information.

The purpose of this role is to ensure timely completion of portal registration within portals, maintain accurate records regarding registration progress, and to collaborate within internal departments to ensure portal registration and maintenance presents no material impact to AVEVAs sales or finance operations.

This role is offered on a 1-year fixed-term contract , providing a great opportunity to gain valuable experience within a global organization.

Responsibilities

Act as the primary owner for all incoming portal registration requests for AVEVAs Americas business.
Maintain a documentary record of portal registrations – received, pending action(s) and complete, and ensuring the relevant parties are aware of their required actions to support full compliance with all relevant requirements.
Assess portal functionality (tenders, supplier registration, invoice/payment related information), and engage the relevant parties within AVEVA to ensure they’re aware of the portal, it’s functionality and any action required of them to register with and maintain our profile registration, and sales and invoice submission/settlement processes.
Ensure timely completion of all portal registrations.
Support the maintenance of a SharePoint directory of portals on which AVEVA's Americas business are registered, and any associated documentation to support utilisation of those portals.
Maintain an accurate log of portals and associated login information.
Escalate all material delays/obstructions to the relevant personnel within AVEVA to ensure rapid resolution of any issues, and report material delays to the Senior Manager, Cash Management.
Respond to and resolve all related queries.
Comply with all relevant policies, procedures and internal controls.

Skills & Qualifications Ideal Skills

Prior working knowledge client onboarding or working knowledge of at least 1 of the main portals like Ariba, Coupa, Tungsten etc…
Solid problem-solving skills – able to work on their own initiative.
Strong attention to detail.
Excellent communication skills.
Organised, methodical and resilient.
Understands the important of data security.
Ability to perform in a time pressured environment to meet deadlines and flexibility to work across regional time zones

Desired Skills

Experience within a SaaS or software company.

Finance at AVEVA Our team of almost 500 Finance professionals are central to AVEVA’s £1bn+ business. We cover everything from procurement and FP&A to sales forecasting and internal risk management, and we’re playing a leading role in our company’s transition to a subscription-based business model. AVEVA is laying the groundwork for serious, sustainable growth, meaning there’s a lot for the team to do – and a lot of interesting opportunities. We’ve got a skilled and well-staffed team, strong leadership with a clear vision, and a big role to play in the business’s transformation: it’s a great time to be joining us!

Find out more: https://www.aveva.com/en/about/careers/

AVEVA requires all successful applicants to undergo and pass a comprehensive background check before they start employment.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...